This policy is designed to ensure East Boldon Forum (the Forum) meets the requirements of the Data Protection Act 2017 and the EU General Data Protection Regulation (GDPR), in addition to any other relevant legislation. It will be reviewed on an annual basis.
We respect your privacy and are committed to maintaining the security of your personal information. This policy outlines how and why we collect and use personal data. We want to ensure you are informed and in control of your data.
What data we collect
We collect personal data provided by you when you join as a member of the Forum. This includes name, address, age, email address, telephone, gender, ethnic origin and whether or not you have a disability.
How we use your information
We use your personal data to communicate with you to inform you about Forum meetings, events and activities.
When we collect your data, we will ask for your consent to use it in the ways set out in this policy. We will only use your personal data in ways you have given us permission to do so.
We may also use your data for our own lawful interests, provided your rights don’t override these. This may include a demographic analysis of the membership.
When you become a member, we will hold personal information about you to help us administer your membership and fulfill our role as a Neighbourhood Forum.
We collect and use personal data for administrative purposes in order to help us carry out our work as a Neighbourhood Forum.
- maintaining contact databases of our members and their contact preferences.
- helping us respect your choices and preferences. For example, if you ask us not to send you information about our work which includes marketing information, we’ll keep a record of this so that we know not to contact you again.
- Fulfilling the obligations of a Neighbourhood Forum to be representative of the community which it serves
Sometimes we may need to contact you, regardless of any contact preferences you may have specified for example to confirm you wish to continue as a member
Contact will normally be by email.
Disclosing and sharing data
We will never share your personal data with a third party without specifically asking your permission.
Marketing is defined as including news and information about:
- The Forum and our role in the local community;
- events and activities that may be of interest to you;
- volunteering opportunities;
- general membership information.
We will use your personal data to communicate with you to promote the work we do as a Neighbourhood Forum including the activities listed above.
The Forum will ensure that electronically stored information uses an appropriate level of password protection – the minimum will be that all passwords will contain upper and lower-case letters, a number and a symbol.
We will retain your data until such time that you inform us that you no longer wish to be a member of the Forum and may periodically contact you to confirm that you wish to continue as a member.
You are entitled to withdraw your consent to us holding your data at any time.
Under the GDPR, you have the following rights regarding your data:
- The right of an individual to request details of any of their personal data that is being processed or stored by an organisation.
- The right of an individual to request the correction or completion of any personal data that is found not to be accurate.
- The right of an individual to have their personal data deleted when it is no longer required, and there is no other legal basis for it to be retained.
- The right of an individual to request a restriction of the continued processing of their personal data in specific circumstances.
The Forum has designated the Forum Secretary as responsible for ensuring data protection arrangements meet current requirements and to deal with requests and queries. If you are unhappy about how we have used your data, you can complain to the Forum by contacting our Secretary by email at firstname.lastname@example.org
If you are not happy with our response, or you believe that your data protection or privacy rights have been infringed, you can complain to the UK Information Commissioner’s Office which regulates and enforces data protection law in the UK. Details of how to do this can be found at www.ico.org.uk
If you have any questions about this policy or how we use your personal data, please contact us by email at email@example.com